They say that 90% of project work is about communications in some form. Others have estimated that meetings can take up around 50% of project communications time. So, make a commitment to follow these five steps to take your meetings from good to GREAT:
Goals: Pre-plan the meeting and determine what goals must be met to achieve meeting success.
Right people: Determine the right set of people to meet the goals and be sure they are invited.
Effective: Keep the meeting focused and assign a scribe to note key decisions and actions without any political "spin"; deliver to all within a day or two of the meeting.
Agenda: As part of pre-planning, develop an agenda and deliver it and any necessary materials to read at least 3-5 days in advance.
Timed: Assign a timekeeper to help keep the meeting on track; ensure decisions are being made and documented.
Having a GREAT meeting ensures everyone is engaged, time is effectively used, and communications are clear.
Subscribe for Our Project Management Resources, Best Practices, and Tips
Confirm your subscription to receive an email with immediate download access to Project Manager's Resources, a valuable list of books and web sites.
Get the latest tips and updates sent directly to your inbox monthly.
We hate SPAM. We will never sell your information, for any reason.